GDPR Compliance

Data protection and governance

GDPR COMPLIANCE

Data protection becomes a continuous process, not a one-off project.

An integrated monitoring and control system for the organization's compliance with Regulation (EU) 2016/679, supported by audit, consulting and specialized assistance.

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70+criteria for checking compliance

Regulation 679/2016requirements tracked in a coherent framework

Audit · Control · DPOconnected and documented services

3 dimensionsadministrative, legal and technical

01 · Overview · Administrative and functional compliance

Data protection becomes a continuous process, not a one-off project.

The Mobius solution brings together the assessment of the organization, documentation of measures, responsibilities and compliance monitoring in a corporate governance system.

Data, workflows, systems, premises and contracts are analyzed together so that the measures applied can be tracked and demonstrated.

InventoriedData and workflows identified.

AssessedRisks and measures documented.

TraceableControls, responsibilities and history.

GDPRGovernance · Control

Data & workflowsInventory

Information auditPersonal data

Physical securityPremises and access

DPO assistanceSpecialized support

Legal documentsProcedures and records

IT auditInformation systems

02 · What the solution addresses · The organization's challenges

Questions answered within a coherent framework.

The MOBIUS GDPR solution turns the questions of management, the data protection officer and IT teams into documented and verifiable measures.

“What personal data do we process and through which workflows does it flow?”

GDPR

Answer in the solution: The information audit identifies personal data and inventories the workflows in which it is used; then the way it is collected and processed is documented for each process.

“Are our systems and premises ready for compliance?”

GDPR

Answer in the solution: The IT audit assesses the systems that collect, process, transmit or store data, and the physical security analysis looks at premises, access and the relevant physical measures.

“What risks do we have and what measures need to be taken?”

GDPR

Answer in the solution: The risk analysis identifies vulnerabilities and the measures needed to reduce them, and the compliance plan organizes the measures, priorities, owners and deadlines.

“How do we demonstrate compliance?”

GDPR

Answer in the solution: Through procedures and records, up-to-date legal documents and a history of controls: compliance can be demonstrated when data, measures and responsibilities are documented.

“Who supports us in our day-to-day activity?”

GDPR

Answer in the solution: Specialized assistance for the data protection officer (DPO), staff training and planned checks, with a history of actions kept.

03 · Features · Integrated capabilities

From inventorying data to permanent compliance control.

The organization receives coordinated tools and services for each dimension of data protection.

FEATURE 01

Information audit

Identifying personal data and inventorying the workflows in which it is used.

FEATURE 02

IT audit

Assessing the information systems that collect, process, transmit or store data.

FEATURE 03

Physical security

Analysis of the premises, access and physical measures relevant to information protection.

FEATURE 04

Risk analysis

Identifying vulnerabilities and establishing the measures needed to reduce risks.

FEATURE 05

Compliance plan

Organizing the measures, priorities, owners and implementation deadlines.

FEATURE 06

Procedures and records

Drafting and managing the working documents needed to demonstrate compliance.

FEATURE 07

DPO assistance

Specialized support for the data protection officer and day-to-day activity.

FEATURE 08

Training and control

Staff training, planned checks and keeping a history of actions.

04 · The compliance cycle

Assessment, implementation and monitoring in a verifiable loop.

Compliance is maintained through periodic reassessment and adapting measures to changes in the organization.

Inventory

data and workflows

Assessment

audit and risks

Planning

measures and owners

Implementation

procedures and training

Monitoring

control and updating

Four work streams, a single picture of compliance

Each stream produces records and measures that can be tracked over time

Organization and processesRoles, responsibilities, data flows and activities involving personal information.

Documents and contractsProcedures, privacy notices, confidentiality clauses and up-to-date legal documents.

Systems and securityIT controls, access, maintenance, technical protection and security of premises.

People and monitoringTraining, DPO support, planned checks, history and continuous improvement.

05 · A multidisciplinary team · Administrative, legal and technical

Administrative, legal and technical work within the same framework.

Compliance requires coordination between management, the data protection officer and legal, IT and security specialists.

ADMINISTRATIVE

Administrative consulting, from the initial assessment to compliance.

LEGAL

Review of contracts and confidentiality clauses.

DPO

Specialized assistance for the DPO.

TECHNICAL

Technical support for IT systems and environments.

Identify

Locate personal data and the processes that use it.

Assess

Analyze compliance, security and associated risks.

Correct

Apply the established administrative, legal and technical measures.

Train

Prepare staff and record training activity.

Control

Periodically check the measures and keep the compliance history.

06 · Benefits · Demonstrable compliance

Compliance can be demonstrated when data, measures and responsibilities are documented.

70+ criteriaFor assessing the organization.

4 types of auditInformation, IT, physical and risk.

3 dimensionsAdministrative, legal and technical.

1 frameworkFor control and traceability.

07 · Methodology · Data protection, clearly explained

A 6-step compliance path, from analysis to permanent control.

The official Mobius infographic summarizes the compliance stages and the essential responsibilities of personal data protection.

Step

Stage

What it involves

Result for the organization

Situation analysis

Analysis of compliance with GDPR provisions (using the analysis form), identifying the organization's priorities, allocating resources and budget, implementing corporate governance procedures and informing staff.

✓ Priorities and resources established

Documentation

Documenting the processes for collecting and processing personal data, the current measures and the current level of compliance.

✓ Processes and measures documented

Situation summary

Reviewing the information from the documentation phase, comparing the current state with the required state and defining the steps towards compliance.

✓ A defined plan of steps

Planning and implementation

Implementing policies, procedures and work processes and technical changes (IT, physical security), assigning responsibilities, training staff and reviewing contracts and the methods for obtaining consent.

✓ Measures implemented, owners assigned

Ensuring compliance

Identifying and managing risks, applying risk-reduction measures and defining the analysis procedure for future activities involving data processing.

✓ Risks under control

Monitoring, maintenance and control

Monitoring planning, the GDPR control and audit calendar and a process for periodically reviewing work processes.

✓ Compliance maintained over time

Infographic: the 6-step GDPR compliance methodology, from situation analysis to monitoring, maintenance and control — A visual resource published by Mobius Software: the 6-step compliance methodology.

08 · Reference framework

Compliance built around the European Regulation.

The assessment and measures address the applicable data protection obligations and the relevant information security criteria.

Regulation (EU) 2016/679Personal data protectionInformation auditIT auditPhysical securityRisk analysis

09 · Areas of use

Data protection for organizations with complex processes and responsibilities.

Public sector and utilities

Authorities, institutions and providers of energy, water, gas, transport or communications.

Health and financial services

Hospitals, clinics, pharmacies, insurance, banks, leasing and pension administration.

Commerce and technology

Retail, e-commerce, distribution, software, hosting and security services.

GDPR Compliance

Data protection becomes a continuous process, not a one-off project.

Questions answered within a coherent framework.

From inventorying data to permanent compliance control.

Information audit

IT audit

Physical security

Risk analysis

Compliance plan

Procedures and records

DPO assistance

Training and control

Assessment, implementation and monitoring in a verifiable loop.

Inventory

Assessment

Planning

Implementation

Monitoring

Four work streams, a single picture of compliance

Administrative, legal and technical work within the same framework.

Identify

Assess

Correct

Train

Control

A 6-step compliance path, from analysis to permanent control.

Compliance built around the European Regulation.

Data protection for organizations with complex processes and responsibilities.

Public sector and utilities

Health and financial services

Commerce and technology

Integration in the MOBIUS solutions ecosystem

Assess compliance and turn data protection into a controlled process.

Request a presentation or a GDPR compliance analysis